Structure of the Procurement Department

Overview of the department

Procurement Department issues purchase orders, develops term contracts, and acquires supplies and services. The Procurement Department also disposes of all unnecessary and equipment. The Procurement Department is very conscious of its responsibility and accountability in the expenditure of the Ministry of Finance Development.

Vision

The procurement department will provide the highest possible quality and reasonable price for goods and services.

Mission

The procurement Department exists to efficiently and effectively provide goods to stakeholders achieved through.

· Proper custody and safety of the department of the ministry

· Transparency of tendering procedures and procurement

· Maintenance of proper supplies records and adherence to supplies regulations and procedures.

Objectives

The main objectives of the Procurement Department are-

  1. To purchase quality goods and reasonable price
  2. To meet departmental needs on time and to prevent delays.
  3. To reduce recurring and unnecessary demands from the departments
  4. To construct the quality and maintaining the buildings
  5. To improve the purchasing goods and services process, this is known as Procure-To-Pay Cycle. - Especially procurement.
  6. Process vendor selection, establishing payment terms, strategic vetting, selection, and the negotiation of contracts.

MANDATE:

The mandate of the procurement department is to develop, manage and issue guidelines regarding the procurement of goods and services to ensure proper management and implementation of procurement regulations and procedures.

The procurement department discharges its mandate through the following functions:

1. Purchasing: the department is responsible for tendering and contracts management to facilitate goods and services for the ministry and also plays an advisory rule to departments in all procurement related matters.

2. 2. Stock control: the department is responsible for projecting demand and consolidating user requirements for a new tender.

3. Warehouse management: the department is responsible for the warehousing of goods for departments.

4. Office equipment: the department provides technical advice on the type and model of office equipment required by ministry departments; it is also responsible for the maintenance and repair of office equipment.